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- Data protection principles
The Community Group is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
a. processed lawfully, fairly and in a transparent manner in relation to individuals;
b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that is inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data is processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and Community Group measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
f. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or Community Group measures.
- General provisions
a. This policy applies to all personal data processed by the Community Group.
b. The Responsible Person shall take responsibility for the Community Group’s ongoing compliance with this policy.
c. This policy shall be reviewed at least annually.
d. The Community Group shall register with the Information Commissioner’s Office as a Community Group that processes personal data.
- Lawful, fair and transparent processing
a. To ensure its processing of data is lawful, fair and transparent, the Community Group shall maintain a Register of Systems.
b. The Register of Systems shall be reviewed at least annually.
c. Individuals have the right to access their personal data and any such requests made to the Community Group shall be dealt with in a timely manner.
- Lawful purposes
a. The Community Group has noted consent as the appropriate lawful basis in the Register of Systems.
b. Evidence of opt-in consent is held with the personal data.
c. Consent may be revoked by members at any time.
- Data minimisation
a. The Community Group ensures that personal data is adequate, relevant and limited to what is necessary in relation to the stated Aims.
b. If the constitutional basis of the Community Group changes, members shall be informed and data will be transferred to that new entity unless members request otherwise.
a. The Community Group shall take reasonable steps to ensure personal data is accurate.
b. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
- Archiving / removal
a. To ensure that personal data is kept for no longer than necessary, the Community Group shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
b. The archiving policy shall consider what data should/must be retained, for how long, and why.
a. The Community Group shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
b. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
c. When personal data is deleted this will be done safely such that the data is irrecoverable.
d. Appropriate back-up and disaster recovery solutions shall be in place.
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Community Group will promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO.
End of Policy. Last updated August 2020
MAYDAY Model Governing Principles
Mayday Saxonvale is an unincorporated association established by The Silk Mill, a local studio arts project in Saxonvale. Operating as a social enterprise, it has a single overarching social purpose: to utilise a self-build (individual and community) model to create a mixed housing and business environmentally conscious development on the Saxonvale site in Frome, funded by local investors. Mayday Saxonvale is not seeking to provide development solutions anywhere other than on the Saxonvale site.
The aims of Mayday Saxonvale are:
2.1 to challenge the decision of Mendip District Council to appoint residential developers, Acorn Property Group, to redevelop as a housing-led scheme on the Saxonvale site in Frome;
2.2 to persuade Mendip District Council to consider an alternative approach from the local community – to design and build a well-living community on the Saxonvale site that sees businesses and affordable housing co-exist in an environmentally conscious development;
2.3 to establish though a corporate vehicle a social enterprise to implement the acquisition of the Saxonvale site, finalise our development plan for the site, inject funds from local investors, manage the development and co-ordinate self-build projects on the site; and
2.4 establish a proven alternative model for tackling town centre regeneration across the UK which encourages public bodies to value social profit as highly as financial profit when developing their land assets
(For more information about our Aims, please visit the ‘Hello’ page here)
Membership of the Mayday Saxonvale is open to any person over 18 (without regard to gender, race, nationality, disability, sexual preference, religion or belief) or any organisation interested in helping Mayday Saxonvale to achieve its Aims and willing to abide by these governing principles.
3.2 Categories of Members
There are two categories of membership: Supporters and Members
3.2.1 Supporters are those who support the Aims but are not interested in participating directly in the Saxonvale development;
3.2.2 Members are those who wish to express an interest (without any commitment) in purchasing a plot and becoming involved in the Saxonvale development.
Neither category of member is required to make any payment to join.
3.3 Member Registration
To register as either a Member or Supporter, please click here then complete the online registration form.
3.4 Benefits of Joining
3.4.1 Being a Member means you can engage with Mayday Saxonvale in any one or more of the following ways:
18.104.22.168 bring your skills to assist Mayday Saxonvale to achieve its Aims;
22.214.171.124 register your interest in participating in a self-build project (either individually or as a community group);
126.96.36.199 demonstrate your support for our Aims; and
188.8.131.52 assist Mayday Saxonvale in promoting the value of community consultation in local projects across the UK.
3.4.2 Being a Supporter means you help us to demonstrate to Mendip District Council that there is substantial support for our Aims both locally and within the wider community.
Mayday Saxonvale is managed by the directors of The Silk Mill, Damon and Kate Moore (Managers), who have full decision-making powers over it.
Mayday Saxonvale is funded through the initial stages by The Silk Mill, (Frome Silk Mill Arts Ltd). Local investor funding will be targeted once acquisition of the Saxonvale site is in prospect.
6. Termination of Membership
Mayday Saxonvale is entitled to terminate the membership of any person or organisation that in the reasonable opinion of the Managers acts in a manner that:
6.1 brings Mayday Saxonvale into disrepute,
6.2 is damaging to the interests of Mayday Saxonvale; and/or
6.3 is disrespectful to any other Member or Supporter.
7. Data Protection
8. Alteration of Governing Principles
These Governing Principles may be altered by the Managers at any time at their discretion. Any changes will be brought to the attention of Members and Supporters.
Last updated August 2020.